"Fast onscreen access to invoice copies direct from System21 ledgers enables me to be a more effective Financial Director"
AutoFORM Accounts Payable Processing
AutoFORM PDM allows invoice images to be viewed directly from System21 so that they can be
processed more easily. This facility can be further augmented with an online invoice
authorisation and monitoring system, using System21 process.connect.
The AutoFORM Advantage
Links documents to transaction records & improves invoice visibility across the enterprise.
AutoFORM integrates document images with System21 accounts payables process and workflow authorisation
routines, whilst making them accessible from web browsers. This improves the visibility of invoice
information so that errors or fraud can be more easily identified and problems can be resolved before
they become business risks.
Permanent invoice archive - refer to invoices even after they are paid.
Online Approval & Authorisation: cuts invoice checking cycles from weeks to days
allowing you to negotiate early payment discounts. AutoFORM automatically distributes the document to
the appropriate approval chain, embedding your controls of who can authorise what and to what level.
A host of facilities to assist with invoice processing: email copy invoices, flag
invoices for further investigation, attach notes, email reminders for actions not completed within
business limits, link with workflow routines, online approval and more.
Online Approval & Authorisation: AutoFORM links document images to process.connect
workflow approval chains, whilst embedding your controls of who can authorise what and to what level.
This results in reduce invoice checking cycles allowing you to negotiate early payment discounts.
Scaleable: AutoFORM is cost effective for SME’s or branch office use, with the
scaleability to meet high volume applications, or where you wish to provide a centralised accounts
payable processing for a group of companies, but retain local office authorisation by utilising
AutoFORM’s online authorisation system.
Regulatory Compliance - Sarbanes Oxley & European 8th Directive: AutoFORM helps
you to keep an ordered record of all invoices received, and more importantly create a processing
audit trail, of who has authorised what, & when and associated with the reciprocal payment record.
Fast & Easy to Implement: AutoFORM is pre-configured to integrate with System21,
allowing fast, trouble free implementation without disrupting your normal business flow. Most
implementations can be completed in 1-5 days.
Easy to use: unlike most other scanning solutions, AutoFORM does not require time
consuming OCR templates to be set up, so it can be used to process any size and shape of invoice.
And as all the indexing information is captured from System21, AutoFORM overcomes all the difficulties,
errors and time delays associated with manual indexing and OCR.
