Fast implementation - typically installed and operational within half a day
AutoFORM LaserNet Output Management
Document Distribution
Email and Fax Distribution
AutoFORM LaserNet Email & Fax adds electronic document distribution to any IT application including
SAP, PeopleSoft, Navision, System21, SSA Global and many others.
Email & fax can dramatically reduce your document distribution costs, often by as much as 2 Euros per sheet.
But beyond the hard cost benefits is that your time critical email communications are received almost as
soon as generated. Immediate email delivery means faster reactions to supply, produce and pay.
Immediate Delivery Means Faster Reactions
Business Benefits derived from using AutoFORM LaserNet Email - Fax
Documents are emailed from and to personal email & fax addresses to aid ease of response. Every email/fax
transmission is sent with an automated pre-written personal message.
Automatically collects information from the attached documents and inserts it into subject header lines,
e.g. ‘STATEMENT July 2008 From XYZ Ltd Amount due £2025’. - This aids identification,
filing and processing.
Authorise before sending. For example: when a purchase order or a quotation exceeds a defined amount it
is routed via your internal email, to the authoriser to be checked before being manually released for
email or fax.
Some email communications can be automated, such as order acknowledgements, direct debit notifications,
BACS remittance notices. Saves operator time, while ensuring that important communications are never forgotten.
Delivers documents according to your customers preferred method. For instance Customer A may choose order
acknowledgements by email, but invoices by post, Customer B all invoices by email.
Email Can also be used to distribute internal KPI reports.
Documents can be protected to secure sensitive information.
Automatically attaches additional associated documents such as data sheets, terms & conditions or illustrations.
One document can automatically initiate the sending of a complementary message. For example printing of
a despatch note could trigger an automated email despatch confirmation.
Using email eliminates postage, paper & handling typically saving 1-2 Euros per document, which can add up
to enormous savings across a business.
Immediate email receipt leads to faster reaction to produce, deliver or pay.
IT Management Cost and Time Savings
Point & Click windows interface: Eliminates the need for complex & expensive ERP or Application output
email - fax distribution programming. There is no need to add email fax addresses to the output stream.
Collects delivery method from your contact details database: enables your CRM/Purchasing staff to
make any required changes on demand without referring to the IT department.
Compliant with all SMTP email - fax systems e.g. MS Exchange, Castelle, Lotus Notes, Groupwise etc.
